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EMPLOYMENT


DIRECTOR OF FINANCE & ADMINISTRATION

The Director of Finance & Administration position is responsible for all finance and accounting operations as well as the administrative functions of the theater. This position leads these functions in a cohesive and elegant way, maximizing company growth & value creation through operational efficiency, optimal allocation of resources, and pro-active risk management. The Director of Finance & Administration serves as a member of the theater’s senior staff.

Job Duties

  • Oversees all financial operations of the theater
  • Oversees all accounts, ledgers, and reporting systems to ensure compliance with appropriate GAAP standards and regulatory requirements
  • Oversees program & grant accounting to ensure proper compliance requirements are fulfilled and provides financial reporting information for grant reports
  • Partners with senior management in guiding financial decisions and achieving company goals
  • Manages budgets and controls expenses
  • Manages and improves month-end close activities
  • Prepares and presents a monthly forecast to the Managing Director, Artistic Director, and the Audit & Finance Committee of the Board of Trustees
  • Presents detailed financial information to the Audit & Finance Committee on a quarterly basis
  • Collaborates with external auditors to ensure successful audit results and compliance
  • Maintains financial security by establishing internal controls, policies, and procedures
  • Assists with compilation of information for preparation of tax returns
  • Prepares financial statements in accordance with Generally Accepted Accounting Principles (GAAP)
  • Maintains and tracks all endowment activity and reconciles all bank statements
  • Manages banking relationships, cash positions, and investments
  • Manages the Accounting Team
  • Develops budget scenario plans and optimizes financial reporting in partnership with the theater’s third-party accounting consultant
  • Oversees the general ledger and approves all journal entries entered into the accounting system
  • Accesses and manages cash flow scenario of the theater on a weekly basis and advises senior management on status
  • Prepares fixed asset reconciliation documentation for the annual financial audits
  • Prepares depreciation schedule for the fiscal year budget
  • Manages the human resources department and assists the Payroll and Benefits Coordinator with the onboarding of new staff
  • Coordinates and manages the theater’s insurance policies along with the theater’s third-party consultant
  • Coordinates and manages the theater’s computer network and information technology services along with a third-party consultant
  • Acts as organizational liaison in regard to business matters with various production unions (AEA, SDC, USA, IATSE)

Job Requirements

  • Bachelor’s Degree with a specialization in accounting or finance
  • 7+ years of progressive financial and accounting leadership
  • Strong Microsoft Excel Skills
  • Non-profit sector experience preferred
  • HR and IT experience preferred
  • Full COVID-19 vaccination
  • The ability to apply anti-racism tools and practices to individual and departmental processes and systems, and to contribute to a work environment that encourages knowledge of, respect for, and engagement with persons of all cultures, identities, and backgrounds.

Salary starts at $85,000 plus benefits. To apply, please submit a cover letter and resume to Lou Castelli at lcastelli@ppt.org, with the subject line “Director of Finance & Administration.”

COSTUME SHOP DIRECTOR

Pittsburgh Public Theater seeks a seasonal full-time Costume Shop Director. In collaboration with the Director of Production & Operations, the Costume Shop Director is directly responsible for interfacing with Costume and Hair/Makeup Designers and overseeing the budgeting, construction, pulling, and fitting of costumes for productions within financial and deadline specifications. The Costume Shop Director provides a knowledge of costume aesthetics and proper fit, a comprehension of period styles, and is expected to maintain sufficient quantities and types of materials on hand for use during builds and daily operations. The Costume Shop Director is also responsible for overseeing, and advocating for, the success of the Wardrobe and Hair/Makeup departments at the Theater.

Job Duties

  • To represent the Theater at all times as a brand ambassador to guest artists, vendors, and patrons.
  • To read the script of each show and make recommendations for costuming based on in-house availability and budget constraints, including the availability of staff.
  • To advise and, as possible, to oversee the season schedule for costume and wardrobe areas including, but not limited to, design deadlines, designer residency dates, costume build schedule, and wardrobe staff work schedule.
  • To interface with the Play Director, Costume Designer, and Wardrobe Supervisor effectively to achieve the costume design and appropriate hair and makeup treatments, and to assign and oversee costume construction and the satisfaction of hair and/or makeup needs from designer sketches.
  • To supervise the members of the costume and wardrobe departments, including work assignments, scheduling (including overhire employees), training, evaluation, and hands-on assistance with projects.
  • To interface with the Stage Manager so as to meet rehearsal needs for costumes and to assist in the organization of quick changes as necessary.
  • To schedule and perform costume fittings and any necessary hair and makeup consultations for actors, in collaboration with the Stage Manager and the Wardrobe Supervisor.
  • To provide inventory control for the Theater’s costume stock by assisting with or assigning the organization and restocking of costumes, maintaining costumes, removing unusable costumes from stock, cleaning costumes, and supervising the pulling of costumes for productions.
  • To perform budget control with respect to the departmental expenses and costs by maintaining records with respect to purchases, inventory, and other budgetary concerns, as well as supervising and controlling petty cash and credit card account(s).
  • To prepare for and participate in meetings and rehearsals as scheduled, and to represent the Costume Department during those meetings.
  • To assist other production departments as needed.
  • To participate as substitute wardrobe supervisor or dresser when assigned.
  • To update production costume “look books” and corresponding paperwork, and to oversee the creation of updated wardrobe and hair/makeup running tracks, as production documentation, to be forwarded to the Stage Manager and the Director of Production & Operations prior to the opening of each show.
  • To interface with vendors and donors to negotiate trades and in-kind contributions as they apply to Costume Department needs.
  • To secure GHS Safety Data Sheets on materials when purchased, and to submit the same to the Director of Production & Operations in a timely manner.
  • To perform all assignments in a safe and cautious manner and insist on the same from co-workers.

Job Requirements

  • Five years of experience in professional costume work, including one year of supervisory experience.
  • Thorough knowledge of all areas of theatrical costuming, including theatrical production calendar.
  • A keen sense of costume aesthetics and an understanding of proper fit.
  • Working knowledge of costume materials, and costume and fashion history, including garment manufacturing.
  • Demonstrated ability to work within budget and deadline parameters.
  • Knowledge of safety standards for costume shops.
  • The ability to communicate effectively both verbally and in writing.
  • Thorough knowledge of Microsoft Office (Word, Excel, Outlook).
  • Proficiency using cloud-based information sharing systems.
  • Must have effective organizational, time management, and decision-making skills.
  • Must be able to demonstrate inclusive behavior, ability to communicate about body types, hair types, skin tones, and genders with neutral/positive language.
  • Confidentiality and discretion are required.
  • Knowledge of IATSE collective bargaining agreements, and the ability to work in collegial partnership with union and non-union employees.
  • Must be, or be willing to become, a member of IATSE TWU Local 787.
  • Commitment to the values of Equity, Diversity, and Inclusion and the ability to manage with these values centered.

Compensation: Subject to union labor agreement, currently $22.58/hour; medical benefits in lieu of union welfare contribution available if desired. To apply, please submit a cover letter and resume to production@ppt.org, with the subject line “Costume Shop Director Search”

TECHNICAL DIRECTOR

Pittsburgh Public Theater seeks an annual full-time Technical Director. The Technical Director serves in a leadership position in the Theater’s production department, and, in collaboration with the Director of Production & Operations, leads, guides, and facilitates communication between designers, directors, stage managers, and production department staff to advance shows; plan, build, and implement scenic designs; and provide the stage equipment necessary to tech and run shows. The Technical Director analyzes production designs, generates construction drawings, creates build schedules, and selects materials so that scenery is completed on time and within budget parameters. The Technical Director serves as the point-of-contact for the scenery department and works closely with the Director of Production & Operations and creative teams to scale each production so that it aligns with the Theater’s calendar and resources.

Job Duties

  • To represent the Theater at all times as a brand ambassador to guest artists, vendors, and patrons.
  • To review, interpret, and troubleshoot design drawings, and to produce time and material estimates, technical drawings, and other documentation needed to advise the Artistic Director and the Director of Production & Operations on design feasibility, cost, and equipment capabilities.
  • To interface effectively with the Scenic Designer in order to draft technical drawings that translate design ideas into workable plans for carpenters and painters.
  • To supervise the Foreman, Carpenters, Charge Scenic Artist, and overhires in the Scenery Department including, but not limited to, training, scheduling, and evaluations.
  • To coordinate with the Director and Stage Manager to ensure actor safety by overseeing the engineering and safety of all scenery and effects.
  • To work with the Director of Production & Operations to oversee the completion of projects and ensure that all technical needs are addressed.
  • To attend technical rehearsals and previews, and to prioritize notes and work calls to ensure that all finish work happens in a timely, efficient, and safe manner.
  • In concert with the Shop Foreman and Charge Scenic Artist, to maintain stock inventories in the scene shop.
  • To oversee the maintenance of equipment used for scenery construction and installation, and ensure that all equipment safety inspections are up-to-date. Additionally, to ensure that work sites are maintained in a safe and orderly condition.
  • To manage expenditures and oversee project budgets for the Scenery Department as well as scene shop petty cash and credit card accounts.
  • To oversee the installation of rigging, automation, and scenery.
  • To recommend and use new technologies to improve production work whenever possible.
  • To secure GHS Safety Data Sheets on materials when purchased, and to submit the same to the Director of Production & Operations in a timely manner. Additionally, to ensure that GHS information in the scene shop is complete and up-to-date.
  • To perform all assignments in a safe and cautious manner, insuring the same of co-workers as well as patrons.

Job Requirements

  • Broad background in most areas of technical theatre including at least 5 years of managing production shop staff at a large professional theater or equivalent.
  • Clear understanding of the artistic process with the ability to navigate it in a collaborative and diplomatic style.
  • Able to manage in a fast-paced environment in which priorities can change rapidly, while maintaining a spirit of creative thinking and problem solving.
  • Adherence to budget and budget principals while executing a high-quality artistic product.
  • Extensive knowledge of scenic construction techniques, rigging, stage engineering, carpentry, and welding.
  • A strong understanding of all other areas of production, including lighting and sound.
  • Thorough knowledge of scenic automation theory, system design, installation and troubleshooting. Pittsburgh Public Theater uses Creative Conners products such as Spikemark as well as WATCHOUT software.
  • Experience with winches, hydraulics, and pneumatics involving complex integration across multiple axes.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • High level of competency in AutoCAD; other drafting and theatrical software a bonus.
  • Proficiency using cloud-based information sharing systems.
  • Ability to work long hours and manage an irregular schedule, including nights and weekends.
  • Knowledge of IATSE collective bargaining agreements, and the ability to work in collegial partnership with union and non-union employees.
  • Commitment to the values of Equity, Diversity, and Inclusion and the ability manage with these values centered.

Salary: Starting at $80K, negotiable based on qualifications, plus a benefits package. To apply, please submit a cover letter and resume to production@ppt.org, with the subject line “TD Search”

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Pittsburgh Public Theater is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.